B&M SOP 7 - Change in Vendor or Vendor business model

B&M SOP 7 - Change in Vendor or Vendor business model

Vendor Change


Change in 

Vendor business model 

Or 

Vendor





Table of Contents





  1. Vendor Change


SSL has created following trade vendor account group and respective article valuation class in S4.


Business Model

Vendor A/C group

Article V-Class desc

Comment

Out Right

ZOUT

Z310

A retailer purchases the merchandise by making complete payment for the merchandise at the time of GRN

Consignment

ZCON

Z314

Consignment is an arrangement in which goods are left in the possession of the retailer to sell. Typically, the consignor receives a percentage of the revenue from the sale in the form of commission.

Concessionaire

ZCOR

Z313

Person or firm that operates a business within the premises belonging to retailer, under a concession.

Sale Or Return

ZSOR

Z311

Sale or return is an arrangement by which a retailer pays only for goods sold, returning those that are unsold to the wholesaler or manufacturer

OR180 (Outright 180)

ZROR

Z312

OR180- Outright 180 (or Returnable Outright i.e. ROR) is similar to “Sale or return” with defined payment period.

Import Vendor

ZIMP

Z310

Importing merchandise across a national border, from an external source












  1. Approach


Overview:

This document is to define vendor change process in S4 system in following scenarios.



Scenario 1:

Change in vendor business model


Means: Currently SSL is doing business with vendor A under X business model (say: Out Right - ZOUT) but now due to some reason SSL/Vendor want to change the business model of vendor A to Y business model (say: Returnable Outright – ZROR).



Scenario 2:

Chande in Vendor


Means: Currently SSL is doing business with vendor A under X business model but now due to some reason SSL/Vendor want to do business with vendor B under X (or Y) business model.



Solution:

Create NEW Vendor and NEW Article (for above scenarios) in S4



Initiator:

B&M Team

Owner

B&M team need to make sure that following activities are done for old and new vendor/article:

Approver:

Business Head, Planning Head and Retail Finance (Bhavesh Shroff)




B&M ownership for Old vendor/article are:

Activity
  1. Initiate RPO of existing stock for across stores and DC’s
  2. There should be NO Stock, hanging STO, Open PO for any location.
  3. Mapping should be removed from replenishment parameter.
  4. Delink EAN’s from old article for mapping with new articles while article creation. (Refer B&M SOP of EAN maintenance)
  • If inventory is present against an article then EAN deletion cannot be done.
  1. Block Old vendor for future transaction




B&M ownership for New vendor/article are:

Activity
  1. Register new vendor through eVRF (i.e. defined process) and get it created through MDM portal.
  2. Create new articles & maintain PIR through MDM portal



Process

B&M to follow following SOP’s and upload approval mails in MDM portal.

  • Vendor Creation (eVRF)
  • EAN Maintenance
  • Article and PIR Creation.



  1. Impact on S4


Module

Comment

PO


STO


RPO


Sale


Sales return


Stock On-hand


PICS


SAV











  1. Impact on downstream system


Sn

System

Impact

Comment

1

POS

Yes

OLD Article – EAN will flow as delete and New Article – EAN will flow as Addition

2

CRM

No

No Impact

3

eScheme

Yes

Close Schemes belongs to old vendor and Create new schemes for new vendor

4

eVRF

Yes

Register new vendor through eVRF

5

Hybris

Yes

OLD Article – EAN will flow as delete and New Article – EAN will flow as Addition

6

WMS

Yes

OLD Article – EAN will flow as delete and New Article – EAN will flow as Addition

7

B2B

Yes

New Vendor and new article will flow.

8

Loyalty

Yes

OLD Article – EAN will flow as delete and New Article – EAN will flow as Addition

9

BW

Yes

New Article – EAN data will appear in reports

10

Vistex

Yes

Close contracts of old vendor and Create new contracts for new vendor

11

DIAL + MIAL

Yes

New articles will flow (if listed)






  1. Sign-off

SSL Business Approval


Sr. No.

Date

Name

Signature

1

27-07-2020

Planning Head - Archish Raghunathan <Archish.Raghunathan@shoppersstop.com>


2

27-07-2020

Project Head - Krishnan Parameswaran <Krishnan.Param@shoppersstop.com>


3

27-07-2020

Project Head - Mandavi Singh <Mandavi.Singh@shoppersstop.com>


4

27-07-2020

Finance - Bhavesh Shroff <bhavesh.Shroff@shoppersstop.com>


5

27-07-2020

Finance - Vinod Pillai <vinod.Pillai@shoppersstop.com>


6

27-07-2020

Governance & Compliance - Ramnath Kamath <ramnath.kamath@shoppersstop.com>





NAME

DATE

Author

Vishal Varlyani <Vishal.Varlyani@shoppersstop.com>

21-07-2020

Reviewer

Uttam Rawat <Uttam.Rawat@shoppersstop.com>

21-07-2020

Reviewer

IDT (Tax) - Ishwar Chamudia <Ishwar.Chamudia@shoppersstop.com>

21-07-2020

Reviewer

Finance - Bhavesh Shroff <bhavesh.Shroff@shoppersstop.com>

21-07-2020



TEAMS Path

DISHA Collaboration -> General -> 03 Realize -> 3.8 Draft SOPs for B&M -> 3.8.1 To be release for DocuSign




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